Information Security Week 2019 - Thursday, 10 October: Redaction
Thu, 10 Oct 2019

Day 4 – Redaction

Redaction refers to the obscuring of all/or a portion of text for data protection, confidentiality or legal reasons. It is a very important task to ensure that information that should not be viewed by another is concealed.



People have a right to see information that is about them. However, if the council supplies un-redacted documents, this can have serious consequences for both the individual concerned and the council itself. Similarly, if too much information is redacted, the council could also breach the Data Protection Act 2018 by not disclosing information that an individual has the right to see.

Since the introduction of the GDPR and the Data Protection Act 2018, the data protection and feedback team has been notified of 15 incidents relating to the inappropriate disclosure of third party data. Two of these incidents resulted in the involvement of the Information Commissioner’s Office (ICO). In both cases, the ICO recommended a review of the council’s processes for handling subject access requests and personal data breaches, along with ensuring that various checks and monitoring measures are undertaken, this includes specifically checking whether any personal data needs to be redacted.


Where can I go for assistance?

If you are unsure of what information needs to be redacted or require assistance, contact the data protection and feedback team at data.protection@eastriding.gov.uk or call (01482) 391419.

Alternatively, you can book onto a redaction training course via the learning and development section on iTrent.

The data protection and feedback team uses Adobe Pro to redact electronic documents and will redact documents on behalf of other teams (for a limited number of files, which have been highlighted to make it clear what needs redacting).


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