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Guidance for staff

If you have spoken to your manager and they have confirmed that you can return to a council building to carry out your work, there are a number of things you must undertake to make sure you are ready to return.

This guidance helps you to understand how your working environment has changed and prepares you for your return.

What you must do

Please make your way through steps 1, 2, 3 and 4 below. This will tell us you are ready to return to work.

We strongly advise all staff to take regular lateral flow tests to reduce the spread of coronavirus.

Our lateral flow testing page provides details of how to access testing and what to do in the event of a positive result.

Lateral flow tests should not be taken at work. Tests should be carried out at a test site or at home and disposed of following the instuctions correctly.

Step 1 - Watch the induction video

In this video you will learn about:

  • the changes to the buildings and how to stay safe when entering, leaving and moving around them
  • the new signage advising you to keep left when moving around the building and identify maximum occupancy levels of communal areas
  • how to use the stairs and lifts while adhering to social distancing
  • the changes we have made to offices and your work environment to maintain a 2 metre social distance
  • cleaning shared resources, such as printers to reduce the risk of spreading any infection
  • the fire alarm procedure

Step 2 - Office layouts

We have made a number of significant changes to our offices to make sure they are covid secure including:

  • designated entry and exit points for buildings
  • clear signage advising you to keep left when moving around the building
  • limited the desk space available
Entry and exit points

To avoid unnecessary contact, queueing and congestion, we have created designated entrances and exits to the buildings.

Please make sure you review and familiarise yourself with the floor plans showing the new entry and exit points.

Please connect to the network
We are unable to show the building floor plans at present as you are not connected to the council network.

Step 3 - Fill in the passport to work form

Once you have watched and understood the video and are familiar with the entry and exit routes for your building, fill in the passport to work form. This is to confirm that you understand the changes to your work environment and what you need to do to keep yourself and others safe. It will also help us to monitor occupancy numbers.

Fill in the passport to work form

Don't have access to the council network?

If you do not have access to the network but need to enter council buildings as part of your role, you still need to complete the passport to work form.

Ask your manager to raise a request on the IT service desk under the 'request not listed' option. They should select Achieve Forms from the application list and include your name and email address.

IT will then create an account for you so that you can access the form off the network. When the call is closed, IT will advise your manager of the login details so they can pass them on to you.

Step 4 - Individual risk assessment

If you have concerns or feel anxious about returning to work, you can ask your manager to undertake an individual risk assessment.

The risk assessment will help you and your manager to discuss and address those concerns prior to you returning to work.

Once completed, both you and your manager will sign the document. Your line manager will hold it on your personal file and also send a copy to HR.

Your manager will review your individual risk assessment with you on a monthly basis, if government guidelines change, or if you have any other concerns you wish to discuss.

Individual risk assessment


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