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Cycle to work scheme

If you enjoy cycling and you are looking for an efficient way to get to work, then the cycle to work scheme may be the answer.

This government scheme run in partnership with Cycle Solutions enables you, as a government employee, to save around 42 per cent (on average) on a new bike.

About the scheme

Who can apply

You can join this scheme if you:

  • are aged 18 or over
  • have a permanent contract of employment with the council
  • are on a temporary contract of employment which does not expire before the agreement is likely to end
  • receive more than the national minimum wage at the end of the agreement, after the salary sacrifice has been taken off your gross salary.
Eligibility checks

For all salary sacrifice schemes we now need to assess affordibility for you over the term of the contract.

There are a number of factors that may affect your eligibility, including:

  • your pay grade - this takes into account the amount you are paid and the deduction from your salary that can be made without dropping below the predicted National Minimum Wage level throughout your contract
  • price of the cycle - more expensive bikes will increase the deduction made on your salary and may affect whether you can afford it
  • length of contract - you can choose a 12 or 18 month contract. Taking the 18 month option will reduce the payment amount each month
  • when you apply - if you apply between October and March, the predicted National Minimum Wage will be higher at the end of the contract. However, if a pay increase has been agreed between the unions and the council this will be taken into consideration and can positively impact your application.
Eligibility calculator

Our eligibility calculator gives you an idea of what type of bike you may be able to afford using the 12 and 18 month options.

Eligibility calculator

Please note: the result from the calculator is not a final decision as all factors will be considered once your application has been submitted.

Further advice

For further information and advice please email the HR helpdesk. The team will do their best to consider the options but in some cases the benefit may not be affordable.

How the scheme works

Once you have chosen your bike and/or accessories (up to the value of £3,000, depending on eligibility criteria), you'll sign a 12 or 18 month hire agreement between you and the council. The council then pays for your bike.

You'll then pay the council back through monthly payments taken from your gross salary (this means you'll pay before any tax is deducted). This is known as a salary sacrifice scheme.

You'll be paying less tax and National Insurance every month that you're paying off the bike. This means that at the end of the scheme you'll have saved up to 42 per cent of the actual cost of the bike. More if you are a higher rate taxpayer.

Use the savings calculator on Cycle Solutions website to find out how much you could save.

Cycle Solutions will contact you with options at the end of your hire agreement.

How to apply

Step 1

You can either:

Top tip: Make sure you use the link above as this is unique to East Riding employees. If you buy direct with Cycle Solutions, it will activate extra benefits available to you.

Step 2

For online orders: Select your bike and/or accessories on the Cycle Solutions website and submit your order to Cycle Solutions.

For orders at a local shop: Select your bike and/or accessories and get a quote for the total value of your package. Then visit the Cycle Solutions website and submit your quote.

Step 3

Cycle solutions will call you to confirm the details of your order. They will then send you a hire agreement for you to sign online.

The council will also approve this document to confirm you:

  • are hiring the equipment from them for the duration of the agreement
  • you meet the criteria for the scheme.

If you are a school employee, your headteacher will also need to approve the agreement.

Step 4

For online orders: Your bike will be assembled, checked by Cycle Solutions technicians and delivered to your chosen address the next day (subject to stock availability).

For orders at a local shop: Cycle Solutions will issue a letter of collection (LOC) and notify the shop. You'll then be able to arrange to return to the shop to exchange your letter of collection for your bike package.

Step 5

Your first payment will be taken from your salary the month after you signed the hire agreement.

Further questions

Here are some ways you may be able to find the answer:

  • check out the Cycle to Work FAQs (further down the page) - the answer to your question may be there
  • visit the East Riding store on the Cycle Solutions website
  • contact Cycle Solutions on 0330 100 2480.

FAQs

I am not commuting or only commuting some days due to hybrid working, can I still place an order?

Yes, you can. We understand that not everyone is commuting at the moment or that you may now be working in a more blended way from different locations. Your yearly commute only needs to amount to 50 per cent of the bike's total usage.

How is the cycle to work scheme impacted by recent government changes?

If you bought your bike or safety equipment before 20 December 2020, the 50 per cent qualifying journey condition does not currently apply to you.

This means until 5 April 2022, there is no minimum amount you must use your bike to cycle to work, but you can use it for other journeys and exercise.

What if I joined the cycle to work scheme after 20 December 2020?

You will still need to meet the 50 per cent qualifying journey condition, so commuting to work should still be the primary use for the bike and equipment.

What counts as a qualifying journey?

A qualifying journey means a journey, or part of a journey, between:

  • your home and workplace
  • one workplace and another

As cycling only part of your journey to work is required, cycling to and from the train station would qualify.

What happens at the end of the hire agreement?

Cycle Solutions will contact you towards the end of your agreement and offer you 3 options.

Option 1 - Extended use of the bike and equipment

You can sign up to the 'Extended use agreement'. You will have nothing else to pay and no further monthly rentals. At the end of the 5 year extended agreement (or 4.5 years for 18 month contracts), Cycle Solutions will transfer ownership to you.

This is the most common option taken by employees.

Option 2 - Buy the bike and equipment

You can pay Cycle Solutions the fair market value (FMV) for the bike and equipment. This is a percentage of the the original value of goods:

  • 18 per cent if below £500
  • 25 per cent if above £500
Option 3 - Return of bike and equipment

Cycle Solutions will make arrangements to collect the bike and any equipment at the end of the hire agreement.

What happens if I leave the council before the end of the hire agreement?

The amount outstanding on your hire agreement will be taken from your final net salary payment. This payment can not be taken from your gross pay as you would no longer be eligible for the tax and NI savings on the outstanding balance.

If your final salary does not cover the final balance of your hire agreement, you must pay the council any remaining balance due within 14 days of leaving.

This applies whether you have chosen to leave, such as for a new job or retirement, have been asked to leave or if you have been made redundant.

Can I apply to the Cycle Solutions cycle to work scheme more than once?

Yes, as long as you are still eligible for the scheme and you have completed your previous hire agreement with the council.

There is no limit on the number of bikes, or accessories that can be purchased through the cycle to work scheme.

Who are Cycle Solutions?

Cycle Solutions have the UK's widest range of bicycles and accessories so they can cater for all your cycling needs. They also have a wide network of local stores you can access. Other benefits:

  • Best value:

    To make sure you receive the best value for money, Cycle Solutions will price match any bikes or equipment found elsewhere.
  • Specific brands:

    Have a bike in mind? Due to unique buying power and good working relationships with manufacturers Cycle Solutions can source specific brands.
  • Accessible cycling:

    As part of their commitment to making cycling accessible to all, Cycle Solutions can provide bespoke bikes and cycle equipment. For example, if you had limited movement in your left hand that meant you weren't able to squeeze the brake, they could supply you with a Pashley tricycle instead. They'd also support you to complete the extra paperwork needed to access these bikes.
What are the benefits of buying direct with Cycle Solutions?

As well as your saving, you will also get:

  • a free helmet bag, multitool and pedal spanner
  • 8 weeks free bike insurance
  • a 36 month warranty
  • £15 credit towards a bike safety check at your local store
  • points from the Cycle Solutions reward scheme to spend on future purchases
  • an extra 15 per cent discount on the RRP of your bike if you buy direct with Cycle Solutions

Plus there are added benefits such as:

  • keeping fit
  • protecting the environment
  • getting out and about on your cycle outside of work with family and friends (at least 50 per cent of your bike's use must be used for commuting)
I have an issue with my bike, who do I contact?

For purchases made direct with Cycle Solutions:

Call the Cycle Solutions Helpdesk on 0330 100 2480 and they will be able to assist.

If it is equipment you installed yourself, either the Helpdesk will assist or, if it is not common equipment you may be asked to call the supplier of the equipment.

For purchases made with a local bike shop:

Please contact the shop and discuss any issues with them.

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