Safe systems of work

If you work in a care setting, school, within the community or in maintenance, and come into contact with other people as part of your role, it is important that you undertake new safe systems of working during the coronavirus pandemic.

This is to minimise the extra risk that coronavirus presents to you and others around you, and to help you keep safe while you are working.

Care

Home carers

This guidance is for staff who provide care for people in their own home.

In this document you'll find:

  • Safe systems of work for providing care where you don't need to touch the client but need to be within 2 metres
  • Safe systems of work for providing care where you need to be in direct contact with the client or within 2 metres of anyone in the household who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for home carers

Residential homes

This guidance is for staff who provide care for people in a residential home.

In this document you'll find:

  • Safe systems of work while in communal areas and for performing tasks within or potentially within 2 metres of residents but with no direct contact
  • Safe systems of work that requires you to be in direct contact with residents or within 2 metres of a resident who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for residential homes

Residential homes - visits from relatives and friends

This guidance is for staff to facilitate visits by relatives and friends in a residential home.

In this document you'll find:

  • Safe systems of work for facilitating resident visits in outdoor spaces
  • Safe systems of work for facilitating resident visits in internal spaces
  • A visitor agreement to be completed by the manager and signed by the visitor and manager
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for facilitating visits to residential homes

Visiting officers, including visits to NHS facilities

This guidance is for staff who need to undertake a home visit, such as a social worker, approved mental health professional (AMHP), those in a safeguarding role or that work in or visit any NHS facility.

In this document you'll find:

  • Safe systems of work for undertaking a professional visit with persons showing no symptoms and you can maintain 2 metre social distancing
  • Safe systems of work for undertaking a professional visit that requires you to be in direct contact with clients or within 2 metres of anyone in the household who is coughing
  • Safe systems of work for working within or entering an NHS facility
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for visiting officers including working in or visiting NHS facilities

Supported housing

This guidance is for staff who provide housing support to residents.

In this document you'll find:

  • Safe systems of work while in communal areas and for performing tasks within or potentially within 2 metres of service users but with no direct contact
  • Safe systems of work when providing personal care that requires you to be in direct contact with the service user or within 2 metres of a service user who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff providing housing support

Independent supported living (ISL) - community

This guidance is for staff who provide support to residents to allow them to live independently.

In this document you'll find:

  • Safe systems of work for providing care where you don't need to touch the client but need to be within 2 metres
  • Safe systems of work for providing care where you need to be in direct contact with the client or within 2 metres of anyone in the household who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff providing support to residents to allow them to live independently

Children's homes

This guidance is for staff who provide care in children's homes.

In this document you'll find:

  • Safe systems of work for delivering care to a child showing no symptoms
  • Safe systems of work for delivering care to a child showing symptoms
  • Safe systems of work for cleaning activities following a suspected or confirmed case of coronavirus
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for carers working in children's homes

Schools

Schools - risk assessment for partial reopening of schools (effective 1 June 2020)

This guidance is for schools staff preparing for the partial reopening of schools on Monday 1 June.

In this document you'll find:

  • General precautions
  • Information about visitors attending schools
  • Advice to help maintain 2 metre social distancing
  • Advice on infection control
  • Information about preparing the premises for staff and pupils
  • Advice for managing staff wellbeing
  • Safe systems of work to provide personal care (such as toileting, support managing medical conditions) where a child shows no symptoms
  • Safe systems of work to provide personal care (such as toileting, support managing medical conditions) where a child shows symptoms
  • Advice on correct general cleaning processes
  • Safe systems of work for cleaning activities following a suspected or confirmed case of coronavirus
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Risk assessment for partial reopening of schools (effective from 1 June)

Schools - health and safety compliance checklist for partial reopening of schools (effective 1 June 2020)

This document is for school staff that are required to carry out health and safety compliance checks in preparation for the partial reopening of schools on Monday 1 June.

In this document you'll find:

  • A series of questions based on each area of the risk assessment (if you answer no to any questions you must explain why this criteria hasn't been met)
  • Where to send completed checklists to

Health and safety compliance checklist for partial reopening of schools (effective from 1 June)

Special schools with residential settings

This guidance is for staff who provide care in special schools with residential settings.

In this document you'll find:

  • Safe systems of work while in communal areas and for performing tasks within or potentially within 2 metres of residents but with no direct contact
  • Safe systems of work for children showing symptoms
  • Safe systems of work for cleaning activities following a suspected or confirmed case of coronavirus
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff providing care in special schools with residential settings

Working from home

Health and wellbeing guidance and assessment for home working

This guidance is to minimise the risks associated with poorly set up workspaces and to help the physical and mental wellbeing of staff working from home.

In this document you'll find:

  • Advice about choosing your working environment and setting up your home work station
  • Tips for your wellbeing, such as creating a routine, and a work life balance
  • Signature list (to confirm this document has been read and understood)

Safe systems of work guidance for staff working at home

Health and wellbeing assessment

If you are working from home you must complete the health and wellbeing assessment below and return it to your manager.

Health and wellbeing assessment for working at home

Community

Community hubs

This guidance is for staff who are working in community support hubs supporting vulnerable persons.

In this document you'll find:

  • Information about the operation of community hubs
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff working in community hubs

Community responder fall recovery including moving and handling

This guidance is for community responder staff visiting residents who have had a fall at home.

In this document you'll find:

  • Safe systems of work for providing care that requires you to be in direct contact with clients or within 2 metres of anyone in the household who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for community responder staff carrying out fall recovery including moving and handling

Transporting service users

This guidance is for staff responsible for transporting residents around the East Riding.

In this document you'll find:

  • Safe systems of work for transporting residents showing symptoms
  • Safe systems of work for transporting residents showing no symptoms
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff responsible for transporting service users

Delivering supplies and medication

This guidance is for volunteers who are delivering supplies and medication to vulnerable people.

In this document you'll find:

  • Safe systems of work for volunteers who are delivering supplies and medication to vulnerable people
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for people delivering supplies and medication

Delivering activity packs

This guidance is for day services staff who are delivering activity packs to vulnerable residents in the East Riding.

In this document you'll find:

  • Safe systems of work for delivering the activity packs to vulnerable residents
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for day services staff delivering activity packs

Maintenance

Community hubs

This guidance is for staff who are working in community support hubs supporting vulnerable persons.

In this document you'll find:

  • Information about the operation of community hubs
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff working in community hubs

Community responder fall recovery including moving and handling

This guidance is for community responder staff visiting residents who have had a fall at home.

In this document you'll find:

  • Safe systems of work for providing care that requires you to be in direct contact with clients or within 2 metres of anyone in the household who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for community responder staff carrying out fall recovery including moving and handling

Transporting service users

This guidance is for staff responsible for transporting residents around the East Riding.

In this document you'll find:

  • Safe systems of work for transporting residents showing symptoms
  • Safe systems of work for transporting residents showing no symptoms
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff responsible for transporting service users

Delivering supplies and medication

This guidance is for volunteers who are delivering supplies and medication to vulnerable people.

In this document you'll find:

  • Safe systems of work for volunteers who are delivering supplies and medication to vulnerable people
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for people delivering supplies and medication

Delivering activity packs

This guidance is for day services staff who are delivering activity packs to vulnerable residents in the East Riding.

In this document you'll find:

  • Safe systems of work for delivering the activity packs to vulnerable residents
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for day services staff delivering activity packs

Need a safe system of work?

It is important that you do not create your own assessment. The safe systems of work on this page have been corporately approved.

If you need a custom safe system of work, please email the safety services team for advice and guidance.

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