Safe systems of work

If you work in a care setting, education, within the community, are back in the office or in maintenance, and come into contact with other people as part of your role, it is important that you undertake new safe systems of working during the coronavirus pandemic.

This is to minimise the extra risk that coronavirus presents to you and others around you, and to help you keep safe while you are working.

If you are currently working from home you need to fill in a self assessment of your working area and wellbeing.

COVID-19 incident reporting protocol

COVID-19 incident reporting protocol (non school premises)

This guidance is for managers in the event of a suspected or confirmed case of COVID-19 and outlines the protocol procedures that must be followed.

In this document you'll find:

  • Frequently asked questions covering the key topic areas and procedures that must be followed
  • Corporate reporting protocol checklist detailing the actions you need to take
  • A list of useful contacts from teams across the council
  • A COVID-19 confirmed report form that must be completed and emailed to the relevant teams
Please connect to the network
We are unable to display the COVID-19 incident reporting protocol document as you are not currently connected to the council network.
If you are unable to access the network, use the button below to contact the safety services team and request a copy via email.
We must be able to verify you as a member of staff, so if possible please provide your work email address.

Care

Home carers

This guidance is for staff who provide care for people in their own home.

In this document you'll find:

  • Safe systems of work for providing care where you don't need to touch the client but need to be within 2 metres
  • Safe systems of work for providing care where you need to be in direct contact with the client or within 2 metres of anyone in the household who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for home carers

Residential homes

This guidance is for staff who provide care for people in a residential home.

In this document you'll find:

  • Safe systems of work while in communal areas and for performing tasks within or potentially within 2 metres of residents but with no direct contact
  • Safe systems of work when providing personal care that requires you to be in direct contact with residents or within 2 metres of a resident who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for residential homes

Residential homes - visits from relatives and friends

This guidance is for staff to facilitate visits by relatives and friends in a residential home.

In this document you'll find:

  • Safe systems of work for facilitating resident visits in outdoor spaces
  • Safe systems of work for facilitating resident visits in internal spaces
  • A visitor agreement to be completed by the manager and signed by the visitor and manager
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for facilitating visits to residential homes

Visiting officers, including visits to NHS facilities

This guidance is for staff who need to undertake a home visit, such as a social worker, approved mental health professional (AMHP), those in a safeguarding role or that work in or visit any NHS facility.

In this document you'll find:

  • Safe systems of work for undertaking a professional visit with service users showing no symptoms and you can maintain 2 metre social distancing
  • Safe systems of work for undertaking a professional visit that requires you to be in direct contact with service users or within 2 metres of anyone in the household who is coughing
  • Safe systems of work for working within or entering an NHS facility
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for visiting officers including working in or visiting NHS facilities

Supported housing

This guidance is for staff who provide housing support to residents.

In this document you'll find:

  • Safe systems of work while in communal areas and for performing tasks within or potentially within 2 metres of service users but with no direct contact
  • Safe systems of work when providing personal care that requires you to be in direct contact with the service user or within 2 metres of a service user who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff providing housing support

Independent supported living (ISL) - community

This guidance is for staff who provide support to residents to allow them to live independently.

In this document you'll find:

  • Safe systems of work for providing care where you don't need to touch the client but need to be within 2 metres
  • Safe systems of work for providing care where you need to be in direct contact with the client or within 2 metres of anyone in the household who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff providing support to residents to allow them to live independently

Home care and support in the community

This guidance is for staff who provide home care and support for people in the community.

In this document you'll find:

  • Safe systems of work for providing care where you don't need to touch the client but need to be within 2 metres
  • Safe systems of work for providing care where you need to be in direct contact with the client or within 2 metres of anyone in the household who is coughing
  • Safe systems of work when in any other work situation, in a client's home, work premises or working with other staff members
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff providing home care and support in the community

Children's homes

This guidance is for staff who provide care in children's homes.

In this document you'll find:

  • Safe systems of work for delivering care to a child showing no symptoms
  • Safe systems of work for delivering care to a child showing symptoms
  • Safe systems of work for cleaning activities following a suspected or confirmed case of coronavirus
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for carers working in children's homes

Education

COVID-19 prevention for schools - full reopening 8 March

This guidance is for schools staff to prevent COVID-19 transmission within schools following the full reopening of schools on Monday 8 March.

In this document you'll find:

  • Advice on preventing the spread and what to do if you are concerned someone may have coronavirus
  • Information about visitors attending schools
  • Advice on infection control
  • Advice on minimising contact and maintaining social distancing
  • Details of asymptomatic lateral flow testing
  • Information about preparing the premises for staff and pupils
  • Advice for managing staff wellbeing
  • Safe systems of work to provide personal care (such as toileting, support managing medical conditions) where a child shows no symptoms
  • Safe systems of work procedure for dealing with individuals showing symptoms
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Risk assessment for COVID-19 prevention in schools

COVID-19 health and safety checklist for schools

This checklist is for relevant schools staff to complete to make sure that all the necessary procedures have been followed to reduce the potential risks of COVID-19.

In this checklist document you'll need to answer questions about:

  • Individuals at higher risk of COVID-19
  • COVID-19 prevention risk assessment
  • Minimising contact and maintaining social distancing
  • Infection control
  • Asymptomatic testing (lateral flow testing)
  • School premises
  • Visitors attending the school
  • Response to infections
  • Staff wellbeing

COVID-19 health and safety checklist

Cleaning activities in schools

This document is for all schools staff about the cleaning activities now required in schools.

In this document you'll find:

  • General advice about the COVID-19 precautions that should be taken
  • Safe systems of work for carrying out an enhanced clean which is essential to reduce the risk of COVID-19 transmissions
  • Safe systems of work for carrying out cleaning activities following a suspected or confirmed case of COVID-19
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for cleaning activities in schools

Visitors to schools

This guidance is for staff that are required to visit a school where an online meeting is not suitable.

In this document you'll find:

  • General precautions
  • Guidance on preparing for your visit including booking an appointment
  • Safe systems of work for completing the visit including following the school advice on face coverings
  • Advice on what to do at the end of the visit, leaving the premises and after the visit
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff required to visit schools

School visitor agreement

This guidance is for headteachers to facilitate visits to schools by anyone other than staff and pupils.

In this document you'll find:

  • An area to gather visitor details
  • Safe systems of work for facilitating visits to the school
  • A visitor agreement

Safe systems of work for facilitating visits to schools

Emergencies

First aid

This guidance is for staff who are first aid trained or have been appointed a first aid person during the pandemic. An appointed person would take charge in the event of an emergency (calling 999 or locating the first aid box) and does not need to have attended a first aid training course.

In this document you'll find:

  • Safe systems of work for preparing and carrying out first aid
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for first aid

High risk employees

Individual assessment for high risk employees

This guidance is to assess employees that fall into a high risk category and determine what specific measures are required to reduce the likelihood of the employee contracting coronavirus.

In this document you'll find:

  • Risk assessment for staff that fall into a vulnerable category
  • Completion details to be filled in by the employee and line manager

Safe systems of work guidance and individual assessment for high risk employees

Community

Children's centres

This guidance is for staff who are working in children's centres.

In this document you'll find:

  • Safe systems of work on how to facilite COVID-19 safe contact sessions within a children's centre
  • Safe systems of work within an office at a children's centre
  • Safe systems of work for delivering sessions indoors
  • Safe systems of work for delivering sessions outdoors
  • Safe systems of work for delivering sessions outdoors within the community
  • Guidance on transporting service users
  • How to respond to emergency incidents (first aid and fire)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff working in children's centres

Community hubs

This guidance is for staff who are working in community support hubs supporting vulnerable persons.

In this document you'll find:

  • Information about the operation of community hubs
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff working in community hubs

Community hubs - Active Withernsea

This guidance is for staff who are working in community support hubs run through Active Withernsea supporting vulnerable persons.

In this document you'll find:

  • Information about the operation of Active Withernsea community hubs
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff working in Active Withernsea community hubs

Community responder fall recovery including moving and handling

This guidance is for community responder staff visiting residents who have had a fall at home.

In this document you'll find:

  • Safe systems of work for providing care that requires you to be in direct contact with clients or within 2 metres of anyone in the household who is coughing
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for community responder staff carrying out fall recoveryincluding moving and handling

Transporting service users

This guidance is for staff responsible for transporting residents around the East Riding.

In this document you'll find:

  • Safe systems of work for transporting residents showing symptoms
  • Safe systems of work for transporting residents showing no symptoms
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff responsible for transporting service users

Delivering supplies and medication

This guidance is for volunteers who are delivering supplies and medication to vulnerable people.

In this document you'll find:

  • Safe systems of work for volunteers who are delivering supplies and medication to vulnerable people
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for volunteers delivering supplies and medication

Delivering activity packs

This guidance is for day services staff who are delivering activity packs to vulnerable residents in the East Riding.

In this document you'll find:

  • Safe systems of work for delivering the activity packs to vulnerable residents
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for day services staff delivering activity packs

General, operational and catering duties

General guidance - working within 2 metres of others

This guidance is for staff working within 2 metres of colleagues, service users or the public during meetings, travelling in vehicles and all other work situations.

In this document you'll find:

  • Safe systems of work for working within 2 metres of others
  • A reminder to follow safe systems of work already in place for specific job roles as these take priority over this general guidance
  • Guidance on control measures for working less than 2 metres apart
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for working within 2 metres of others

Operational duties - office work

This guidance is for staff carrying out operational duties working in an office environment.

In this document you'll find:

  • Safe systems of work for keeping staff safe
  • Safe systems of work for maintaining a safe workplace
  • Safe systems of work for responding to emergency incidents such as first aid and fire
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for operational duties in offices

Operational duties across destination facilities

This guidance is for staff carrying out operational duties at our destination facilities, such as Sewerby Hall and Gradens, and Bridlington Spa.

In this document you'll find:

  • Safe systems of work for carrying out operational duties across our destination facilities
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for operational duties across destination facilities

Catering duties across council sites

This guidance is for staff carrying out catering duties across all council sites.

In this document you'll find:

  • Safe systems of work for carrying out catering duties
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for catering duties across all council sites

Leisure

Sports and play summer sessions - prevention risk assessment

This guidance is for staff in the sport and play team who are delivering group sport sessions to children across a range of venues in the East Riding.

In this document you'll find:

  • Guidance for preventing the spread of coronavirus
  • Advice on controlling infection
  • How to minimise contact and maintain social distancing throughout the sessions
  • Guidance about making the premises the activities are taking place at safe
  • Advice on the wellbeing of staff running the sessions
  • Safe systems of work to provide personal care (such as toileting, support managing medical conditions) where a child shows no symptoms
  • Safe systems of work to provide personal care (such as toileting, support managing medical conditions) where a child shows symptoms
  • Advice on correct general cleaning processes
  • Safe systems of work for cleaning activities following a suspected or confirmed case of coronavirus
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Guidance on how to put on and take off PPE safely
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff running sports and play summer sessions

Maintenance

Essential highways work

This guidance is for staff who carry out essential work on the highway in the open air.

In this document you'll find:

  • Safe systems of work for staff carrying out the essential work
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for staff carrying out essential work on the highway

Essential highways work - environmental services

This guidance is for staff who carry out essential work on the highway for environmental services in the open air.

In this document you'll find:

  • Safe systems of work for staff carrying out essential environmental services work
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for carrying out essential work on the highway for environmental services

Housing Maintenance Unit (HMU) staff visiting households

This guidance is for HMU staff who need to visit households to carry out essential repairs.

In this document you'll find:

  • Safe systems of work for persons at the property showing no symptoms or in isolation
  • Safe systems of work for persons at the property showing symptoms
  • A visual guide relating to the types of personal protective equipment (PPE)
  • Signature list (to confirm this document has been read and understood)

Safe systems of work for HMU staff visiting households

Need a safe system of work?

It is important that you do not create your own assessment. The safe systems of work on this page have been corporately approved.

If you need a custom safe system of work, please email the safety services team for advice and guidance.

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